RULES
Short Title: These rules may be called the Telangana Panchayat Raj (Duties and
Responsibilities of Panchayat Secretary) Rules, 2018.
Definition: In these rules “Act” means Telangana Panchayat Raj Act, 2018.
DUTIES AND RESPONSIBILITIES OF PANCHAYAT SECRETARY
The Panchayat Secretary shall, -
1. Discharge all the duties and responsibilities entrusted to and imposed upon
him under Section 43 and other provisions of the Act.
2. Prepare the agenda on the subjects specified in Sub-Section (8) of Section 6
of the Act and other necessary subjects with the approval of the Gram
Panchayat.
3. Display or Publicise the Agenda notice as follows, -
i By beat of drum in the village
ii By affixing the notice at three conspicuous places in the village.
iii By affixing the notice on the notice board oh the Gram Panchayat
iv Or by any other means so that communication reaches maximum
number of members.
4. Communicate the Gram Sabha Agenda to the members of the Gram
Panchayat.
5. Be subordinate to the Gram Panchayat and function under the administrative
control of the Sarpanch.
6. Attend the suggestions made by the Members of Gram Panchayat and
implement all resolutions of Gram Panchayat.
7. Visit the localities/habitations of Scheduled Castes, Scheduled Tribes and
other weaker sections in the Gram Panchayat area for ensuring the services
provided by the Gram Panchayat are properly delivered in those areas and
also strive to eradicate untouchable in any form.
8. Prepare the annual Administration report of the Gram Panchayat and submit
the same to the Gram Panchayat for its approval.
9. Prepare monthly progress report on the Gram Panchayat administration and
place it before the Gram Panchayat at its monthly meeting.
10. Along with the Sarpanch, submit compliance report on the inspection report
of the higher authorities.
11. Be responsible for reconciliation of all the accounts and submit to the
approval of Gram Panchayat and the reconciliation statement shall be
forwarded to Extension Officer (PR&RD) at least once in a quarter.
12. Verify the documents submitted along with layout proposals and assist the
Gram Panchayat in forwarding the layout proposals within 7 days after
receipt.
13. Get the 15% of the saleable land of layout mortgaged to the Gram
Panchayat.
14. Verify the documents submitted along with building permissions application
within twenty-four hours of its submission and certify if all required
documents have been submitted or not.
15. Be responsible for closing of accounts of the Gram Panchayat and their audit
before the end of the third quarter of succeeding financial year.
16. Prevent and Report encroachments, damage or misuse of Panchayat lands
and buildings if any to the higher authorities and take action for its removal.
17. Assist authorities during the natural calamities like earthquakes, floods,
cyclones etc, and accidents like fire, road, rail etc., and assist in the
preventive, relief and rehabilitation work.
18. Report any outbreak of communicable and seasonal diseases especially
diarrhea, Malaria, Japanese encephalitis and Gastroenteritis and other such
diseases to the nearest Primary Health Centre and higher authorities
immediately.
19. Assist Grama Sabha in the identification of beneficiaries, disbursement of
loans and their recoveries and also maintain a list of beneficiaries under all
programs of the Central and State Governments.
20. Report casual vacancies to the election authorities within fifteen days from
the date of its occurrence.
21. Intimate disqualifications of members under Sections19,20,21,22,23,24 and
25of the Act to the Extension Officer (PR&RD) and assist in elections
whenever required.
22. Report cases of atrocities against Scheduled Caste, Scheduled Tribes,
Women and Children to the authorities concerned within 24 hours.
23. Assist in giving information to the concerned officials about any black market
sales of seeds, fertilizers and pesticides.
24. Assist in work relating to payment of social security pensions.
25. Assist in identification of the needs of village and assist in preparation of
Gram Panchayat Development Plan.
26. Attend monthly staff meetings convened by President, Mandal Praja
Parishad and Mandal Parishad Development Officer, Extension Officer
(PR&RD) and other meetings convened by Divisional and District level
Officers.
27. Assist in maintaining of Information Boards relating to various developmental
activities in the villages.
28. Maintain list of various plantation protect them and collect survival
percentage data and coordinate with Forest and Rural Development
departments for any required support to motivate people to take up
plantation.
29. Attend to any other duties as assigned by the authorities from time to time.
30. Maintain all registers required as per Act and Government orders including
birth, death and Marriages. He will maintain a separate register to list all
assets of the Gram Panchayat. like lands, buildings, roads, drains, Street
light, Plantations, drinking water and sewage related assets. The
Commissioner, PR&RE shall communicate a list of Registers with proforma
to be maintained by the Gram Panchayat.
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF TELANGANA)
